Free self-assessment · 24 practical checks

Find filing gaps before they become blockers.

Review one product flow across scope, order data, suppliers, plots, evidence and DDS handoff. The result is a practical open-action list—not a compliance score.

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Scope and responsibility

Record the product flow, likely role and decision basis before collecting every document.

Each product flow has a recorded commodity-code candidate and scope review.

The company role is assessed for this specific product flow.

Company-size and timing assumptions have a named source and reviewer.

Products, orders and lots

Keep the commercial record connected to the product, supplier, quantity and production evidence.

Product description, quantity and unit are available for the selected flow.

Order or transaction lines are linked to the relevant product and supplier.

Production country and date or period are captured with a source.

Suppliers and upstream traceability

Identify exactly who must provide missing facts, files, plots or explanations.

Supplier identity and production-origin information are recorded.

Upstream parties and handoffs remain visible where the flow is aggregated.

Relevant suppliers and lots can be linked to production plots.

Every missing supplier item has an owner, request and due date.

Plots and geolocation quality

Check the file before treating coordinates or boundaries as usable technical evidence.

The geolocation source format and coordinate reference assumptions are known.

Geometry structure, coordinate ranges and material geometry issues are reviewed.

Each plot is associated with the correct supplier, batch or case object.

The original file and every confirmed repair remain versioned and attributable.

Evidence and risk review

Preserve what supports each fact, what remains uncertain and who accepted the decision.

Relevant legality and origin evidence is identified for the selected flow.

Material facts point back to a file, page, row or geometry feature.

Risk inputs, external datasets and execution versions are recorded.

Flags and uncertainty have a documented resolution, limitation or human decision.

DDS technical handoff

Separate confirmed facts from missing, conflicting and unconfirmed values before external submission.

Confirmed case facts are mapped to a named DDS mapping version.

Missing, conflicting and unconfirmed values remain visible as issues.

Complete DDS fields, validated GeoJSON and a manual submission guide are ready for an authorized person, with official reference capture.

Ownership, retention and review

Make the evidence retrievable after the immediate filing work is finished.

A named person owns the case, open actions and final review.

Retention period, storage location and access responsibilities are defined.

Changes to evidence, rules or decisions trigger a new review and export version.

Your open actions

No self-reported gaps yet

Complete the assessment or verify the underlying files and evidence. A completed checklist is not a compliance decision.

Turn these gaps into a Filing CasePreparation model v1.0 · reviewed 28 July 2026

Turn these gaps into a Filing Case

Keep the boundary visible

This checklist supports technical preparation. It does not determine legal scope, authenticate supplier statements, submit to TRACES, or guarantee regulatory acceptance.